Danise Pruitt
New Orleans
Summary
Personable and organized individual with knack for efficient office administration and team coordination. Possesses solid understanding of office software and administrative procedures, excelling in scheduling and document management. Dedicated to fostering productive work environment and improving office operations.
Overview
13
13
years of professional experience
Work History
Office Manager/Paralegal Assistant
The Law Offices of John S. Williams
12.2023 - Current
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Collaborated effectively with legal team members, fostering a positive work environment and increased efficiency.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Prepared legal briefs, motions, and pleadings.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Ensured compliance with court deadlines by maintaining an organized calendar system for attorneys and staff.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Contributed to successful settlements by assisting in the drafting of settlement agreements under attorney supervision.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
Legal Administrative Assistant/Executive Assistant
MGM, The Law Firm
08.2022 - 07.2023
- Prepare legal documents, including summonses, complaints, and subpoenas
- Serve clients and attorneys by developing and monitoring cases and documentation
- Inventories and orders office supplies
- Serves as liaison with technical support staff for office equipment
- Pay vendors, maintain facilities and office supply budget, and oversee other expenses necessary to the day-to-day operations of the firm
- Oversee digital operations, including cybersecurity
- Provide administrative and secretarial support
- Develop cases by interviewing prospective clients and reviewing information
- Prepare status reports and keep clients informed of case progress
- Oversee billing and other accounting functions
- Gather case evidence and documentation by preparing files and inputting information from records, statements, and other documentation
- File records and logs incoming mail
- Enhance attorneys’ effectiveness by monitoring case progress
- Alert staff lawyers of issues requiring their attention
- Maintain contact with clients and opposing counsel
- Contribute information to the legal team during case reviews
- Conclude cases by verifying outstanding balances and preparing settlement documentation
- Update professional knowledge by participating in educational opportunities and reading professional publications
- Build positive client relationships through effective communication, establishing trust, and maintaining confidentiality
- Schedule meetings and depositions, answer phones and maintain digital and physical records
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Reduced attorney workload through proficient document management, handling correspondence, and performing clerical tasks.
- Scheduled and coordinated meetings between legal teams and clients.
Office Manager/Executive Assistant
FFLIC
12.2020 - 08.2022
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
Office Manager
Southern Poverty Law Center
09.2011 - 02.2020
- Established workflow processes, monitored daily productivity and implemented modifications to improve the overall performance of personnel
- Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes
- Managed accounts and client records of clients, observing confidentiality and extreme discretion
- Managed check requests, expense reimbursement requests, invoices and accounts payable and receivable information
- Researched and booked reasonably-priced and comfortable airfare, hotels and ground transportation for senior leadership
- Worked with outside vendors to coordinate the purchasing of supplies and maintenance of office complex
- Evaluated employee records and productivity and submitted evaluation reports
- Prepared meeting rooms and materials and recorded important information
Education
Bachelor of Arts - Humanities
Tulane University
New Orleans, LA09.2026
Associate of Arts - Paralegal Studies
Baton Rouge College
New Orleans, LA05.2002
Skills
- Microsoft Office Suite Expertise
- Social Media Platforms
- Strategic Planning
- Analytical and Critical Thinking
- Event Execution
- Policy and Procedure Expert
- Written/Verbal Communication
- Facilities Management
- Onboarding
- Expense Reporting
- Technical Support
- Contract Negotiations
- Staff Management
- Workflow Planning
- Office Administration
- Organizational skills
- Data entry
- Clear oral/written communication
- Billing
- Scheduling and calendar management
- Payroll processing
- Document management
- Mail handling
- Scheduling
- Conflict management
- Staff hiring
- Supply management
- Training and coaching
- Office Build Out
- Property Management
- Supervision
- Customer service
- Office management
Timeline
Office Manager/Paralegal Assistant
The Law Offices of John S. Williams
12.2023 - Current
Legal Administrative Assistant/Executive Assistant
MGM, The Law Firm
08.2022 - 07.2023
Office Manager/Executive Assistant
FFLIC
12.2020 - 08.2022
Office Manager
Southern Poverty Law Center
09.2011 - 02.2020
Bachelor of Arts - Humanities
Tulane University
Associate of Arts - Paralegal Studies
Baton Rouge College
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