Deirdre Robinson
Baker
Summary
Dynamic administrative professional with over 30 years of experience in supporting executive operations. Excels in calendar management, event coordination, and document preparation, contributing to increased efficiency and effective communication within teams.
Overview
40
40
years of professional experience
Work History
Private Secretary
LA. Department of Environmental Quality
Baton Rouge
2025.06 - Current
- Managed scheduling and calendar coordination for department head, ensuring timely appointments.
- Coordinated communication between department and executive staff, enhancing information flow and collaboration.
- Organized travel arrangements for business trips, ensuring seamless logistics for flights, hotels, and rental cars.
- Assisted in preparation of meeting agendas and supporting documents for discussions.
- Facilitated logistics for departmental events and meetings, optimizing organization and execution of training sessions.
- Drafted correspondence and internal memos for departmental distribution.
- Maintained accurate records and files for executive head to ensure organized access.
- Proofread documents prior to submission, ensuring accuracy of content.
Administrative Assistant 6
LA. Department of Environmental Quality
Baker
1986.04 - 2023.06
- Managed scheduling and calendar coordination for department staff.
- Provided administrative support to the administrative team, including scheduling meetings and managing calendars.
- Coordinated logistics for meetings, events, and training sessions.
- Organized and maintained electronic and physical filing systems.
- Developed standard operating procedures for administrative tasks and workflows.
- Processed incoming correspondence and directed inquiries appropriately.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Handled confidential documents in an organized fashion according to established protocol.
- Scheduled appointments between clients and customers and internal staff members.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Managed incoming calls by directing them to the appropriate department or employee. and directed callers to the appropriate department or employee.
- Directed customer inquiries to relevant department personnel for timely assistance. to the appropriate department personnel.
Education
Associate of Science - Business Administration
Spencer Draughon Busines College
Baton Rouge, LA1983-05
Some College (No Degree) - Business Administration
Southern University A&M College
Baton Rouge, LASkills
- Calendar management
- Meeting coordination
- Travel arrangements
- Document preparation
- Records management
- Confidentiality management
- Time management
- Office administration
- Client relations
Timeline
Private Secretary
LA. Department of Environmental Quality
2025.06 - Current
Administrative Assistant 6
LA. Department of Environmental Quality
1986.04 - 2023.06
Associate of Science - Business Administration
Spencer Draughon Busines College
Some College (No Degree) - Business Administration
Southern University A&M College