Gabrielle Maines - Administrative & Records Specialist / Teacher - Vernon Parish School Board

Summary

Detail−driven administrative professional with 5+ years of experience managing high−volume records, data accuracy, and compliance−focused documentation. Skilled in database management, discrepancy resolution, and cross−functional communication. Known for exceptional organization, precision, and the ability to learn new systems quickly. CPC−A certified with a strong foundation in medical terminology and coding concepts. Seeking to transition into a remote healthcare administration role supporting authorization, verification, and documentation workflows.

Overview

7

years of professional experience

1

Certification

Work History

Administrative & Records Specialist / Teacher

Vernon Parish School Board

01.2019 - Current

Managed high-volume student records, ensuring accuracy, completeness, and compliance with district and state requirements.
Served as the primary point of contact for automated systems, databases, and digital record workflows.
Conducted research to resolve discrepancies in student files, transcripts, and administrative documentation.
Maintained electronic files including correspondence, reports, tracking logs, and compliance documents.
Prepared administrative documents such as purchase orders, budget packets, and procurement forms with precision and timeliness.
Entered, updated, and validated data across multiple systems to support reporting, scheduling, and credential tracking.
Provided clear written and verbal communication to staff, students, parents, and external stakeholders.
Coordinated events and schedules requiring strict attention to detail and deadline management.
Maintained confidentiality when handling sensitive student information and protected records.
Utilized Microsoft Office and database tools to generate reports, track progress, and maintain documentation accuracy.
Supported process improvements by identifying inefficiencies and recommending workflow changes.

Education

Alternate Certification - Secondary Education

Louisiana College

01.2021

Bachelor of Science - Culinary Arts

Nicholls State University

01.2019

Skills

Documentation Accuracy & Compliance
Database & Records Management
Discrepancy Research & Resolution
HIPAA-Aligned Confidentiality Practices
Cross-Functional Communication

Process Improvement & Workflow Management
Microsoft Office & Digital Systems
High-Volume Administrative Support
Data Entry & Quality Control