GINA M. KLEIN
GRETNA
Summary
Extensive background in non-profit accounting and operations specialist. Including HR experience, accounting and daily operations.
Overview
26
26
years of professional experience
Work History
Senior Director of Finance
The ARC of GNO
New Orleans, LA
03.2024 - Current
- Responsible for managing the day-to-day accounting, finance, and budgeting
- Ensures the maintenance of financial and accounting records and recordkeeping systems, including grant/fund accounting, to ensure compliance with all regulations, accepted accounting practices (“GAAP”), and contractual requirements
- Responsible for overseeing organization wide and departmental budget development
- Monitor actual spending vs
- Budgeted spend and routinely provide reports to ED and Board of Directors
- Prepare, analyze, and present monthly, quarterly, and annual financial reports and statements to ensure that the ED and appropriate Board of Directors are apprised of the organization’s financial health
- Oversee banking activities and actively manage cash flow to ensure it meets the organization’s needs
- Monitor investment and cash management accounts, complete appropriate journal entries, and create reports
- Manage the invoicing, accounts receivable, accounts payables, and payroll functions
- Serve as the primary liaison with its independent Auditor to ensure the annual audits are completed smoothly and in a timely manner.
Director of Operations
New Orleans Opera
New Orleans, LA
12.2005 - 03.2024
- Responsible for all financial operations of the company
- Handled all COVID regulations including PPP loans, Employee Retention Credit and ensured that all the PPP loans met loan forgiveness
- Also secured the SVOG for COVID relief for the organization
- Ensure compliance for the financial reporting for the annual audit to be in line with current GAAP standards
- Developed internal structures for applying, tracking, projecting, and reporting for Louisiana Economic Development tax credits which has resulted in over $1.4 million in the past 5 years
- Actively works with the General Director and Board/Finance Committee to help complete and present budgets to the board and prepare the monthly financial statements and reports for the board meetings including cash flow statements
- Track budgets and expenditures for grants received
- Acts as liaison with outside administrative contractors, including audit services, banking services and insurance services
- Responsible for all areas of Human Resources including the bi-weekly payroll processing up to 400 seasonal employees during productions including the quarterly payroll taxes
- Handle all W-2 processing for 400 seasonal employees and annual 1099s for contract services
- Assisted in updating the employee handbook for the company
- Actively works with volunteer committees for special events including silent auctions, raffles, and other fundraising activities to follow audit regulations
- Organized all support documentation for the company’s BP claim which included over 5 years of profit & loss statements
- Maintain contract regulations and payments for union agreements including IATSE and AGMA
- Greatly reduce the company’s payroll expenses by bringing all payroll in house at annual savings of over $10K a year.
Full charge bookkeeper
The Kalencom Company
New Orleans, LA
10.2000 - 08.2006
- Processed payroll for 200 full-time employees
- Maintained monthly sales reports for all outside sales reps including preparing annual 1099s
- Organized inventory into the accounting software
- Spearheaded setting up accounting software from a DOS base program to Windows base including training all office personnel.
Administrative for Risk Management and Human Resources
INTERNATIONAL MATIX TANK TERMINALS
New Orleans, LA
01.1999 - 10.2000
- A company which handles and stores bulk liquid with over 1,000 employees and multiple locations
- Maintained all human resources files for employees, including all health insurance benefits which IMTT was a self-insured company
- Monitored all automobile insurance policies for the various terminals including updating and enforcing all Certificate of Insurance requirements.
Education
credits in accounting -
University of New Orleans
12.1991
Skills
- Word
- Excel
- PowerPoint
- Outlook
- Sage Business Works
- QuickBooks
- ACCPAC
- Choice
- PAYCOM, ADP
Timeline
Senior Director of Finance
The ARC of GNO
03.2024 - Current
Director of Operations
New Orleans Opera
12.2005 - 03.2024
Full charge bookkeeper
The Kalencom Company
10.2000 - 08.2006
Administrative for Risk Management and Human Resources
INTERNATIONAL MATIX TANK TERMINALS
01.1999 - 10.2000
credits in accounting -
University of New Orleans