Ifeoma Ebenyi
Contract And Procurement Officer
28 Endurance Street, Gbaga Off Ijede Road, Ikorodu Lagos
Summary
Dynamic Contract and Procurement Officer with a proven track record at Alpha Mead Facilities and Management Services Ltd, excelling in supplier relationship management and strong negotiation skills. Achieved significant cost savings through strategic vendor sourcing and effective contract management, while fostering collaboration and maintaining meticulous attention to detail in procurement processes.
Overview
13
13
years of professional experience
Work History
Contract and Procurement Officer
Alpha Mead Facilities and Management Services Ltd
05.2024 - Current
- Developed and strengthened supplier relationships.
- Evaluated vendor performance regularly to maintain reliable supply chain operations and address issues promptly.
- Maintained detailed records of all procurement activities for reference purposes as well as for auditing and compliance.
- Managed procurement projects from initiation to completion, ensuring timely delivery of goods and services.
- Built relationships with vendors to negotiate ideal terms for purchases.
- Improved supplier relationships through regular communication, timely payments, and transparent dealings.
- Prepared accurate purchase orders using relevant software applications, ensuring clear communication of requirements to suppliers.
- Achieved cost savings by conducting thorough market research before initiating the purchasing process.
- Developed strong partnerships with vendors to secure favorable pricing, payment terms, and delivery schedules.
- Sourced high-quality products by establishing stringent selection criteria for potential suppliers based on quality, price, and service reputation.
- Provided accurate and up-to-date records of leading procurement procedures.
- Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.
- Managed database of vendor details and pricing information to maintain organization standard.
- Monitored market trends closely to identify potential shifts in pricing or availability that could affect procurement decisions.
- Optimized procurement processes by implementing streamlined strategies and efficient communication methods.
- Procured materials for preventive maintenance and repair services.
- Input, analyzed and reported on data covering all aspects of procurement operations.
- Organized competitive bidding processes among suppliers to ensure fair pricing opportunities while maintaining high product quality standards.
- Set up and negotiated contracts to obtain favorable pricing and delivery structures.
- Carried out end to end procurement of AGO
- Designed a procurement tool (quotation comparison sheet) for all procurement processes
- Advised facility leads on cost of products and services.
- Monitored procurement expenses to avoid overshooting the budget.
- Registered new vendors after pre-qualification criteria have been met.
- Prepared and presented project tender proposal document to tender board members
Facility Manager (Edic Chemical)
Alpha Mead Facilities and Management Services Ltd.
05.2023 - 04.2024
- Enhanced safety standards by conducting regular facility inspections and addressing potential hazards promptly.
- Evaluated facility operations and personnel for safety and health regulations compliance.
- Managed a team of technicians, providing training and guidance for improved performance and professional development.
- Proper maintenance of the building and environment while adhering to all planned preventive maintenance (PPM)
- Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels.
- Managed security and access control by overseeing surveillance camera, alarm and card access systems for facility safety and security.
- Liaised with vendors to maintain equipment warranties, ensuring timely repairs or replacements when needed.
- Provided a safe and secure working environment for occupants and staff by preventing occupational hazards and ensuring employee and facility safety.
- Increased cost savings by renegotiating vendor contracts and identifying areas for budget optimization.
- Contributed to organizational growth by supporting the onboarding of new employees and ensuring they had a comfortable work environment.
- Oversaw successful relocation projects, minimizing downtime and ensuring smooth transitions between facilities.
- Advised business heads on measures to improve the efficiency and cost-effectiveness of the facility
- Prepared monthly reports, including financial, and energy billing
- Conducted daily inspection and supervise Preventive Maintenance plans
Assistant Lead FM (Eglin Power PLC)
Alpha Mead Facilities and Management Services Ltd
08.2021 - 01.2023
- Managed all the client daily request.
- Monitored the activities of all the subordinate staff to ensure no rework while complying to HSE standard.
- Responded efficiently to customer inquiries and maintained high customer satisfaction
- Treated all request based on their priority
- Purchased of mechanical and Electrical (M&E) consumable
- Negotiated cost with vendors
- Managed all the frequently used items to avoid wastage
- Produced monthly reports, including financial and an operation’s summary of completed and planned operations activity.
- Conducted daily inspection; Management By Walking Around (MBWA) and supervised Planned Preventive Maintenance
- Provided administrative support to client
- Provided project management services for small projects as directed by management
Facility Manager (Mulliner Towers & Alpha Mead HO)
Alpha Mead Facilities and Management Services Ltd
11.2019 - 07.2021
- Conducted periodic unannounced property inspections to determine the performance of key service providers, i.e. janitorial service, landscaping, security, technician/handyman services, etc.
- Maintained all the electrical, HVAC, and plumbing system as installed
- Conducted daily inspection; Management By Walking Around (MBWA) and supervised Planned Preventive Maintenance
- Oversaw the correction of maintenance issues that relate to the interior space and exterior of the building, as applicable.
- Managed property to identify, prevent, address, and eliminate all environmental, health and safety issues.
- Conducted regular periodic fire and life safety inspections.
- Managed an occupant in a debit of two years’ service charge for payment up till date
- Maintained a good relationship with PHCN personnel to avoid disconnection of light if payment is not made on time.
- Monitored utility usage and make adjustments in usage patterns to minimize costs.
- Developed assets register and tagging of all the company’s asset
- Provided project management services for small projects as directed by management.
- Involved in most interior planning, furniture reconfiguration and internal moves of the clients.
- Produced monthly reports, including an operations summary of completed and planned operational activities.
Procurement/Admin Officer (MTN NIGERIA PROJECT)
Alpha Mead Facilities and Management Services Ltd
05.2016 - 08.2019
- Established effective relationships with key stakeholders both internally and externally for increased collaboration opportunities.
- Ensured best practices in the procurement of goods and services.
- Ensured proper documentation of all the consumable items and prices as well as company’s assets.
- Established and maintained a good working relationship with vendors/suppliers
- Conducted vendor evaluation before and after vendors engagement.
- Ensured compliance with procurement SOPs for products and services.
- Maintained inventory by initiating a re-stock at re-order level to avoid running out of stock
- Conducted vendor on-board processes.
- Negotiated with vendors to ensure cost savings for the company in line with budget
- Interfaced with staff on work-related issues, including handling project staff confidential details and records
- Managed fleet management; pool car scheduling, fueling, maintenance, inspection and license renewal.
- Managed company’s expenditure and budget.
- Maintained good working relationship with travel agents to ensure cost effectiveness and quality service delivery
- Negotiated and arrange the safest and cost-effective charter flights by being up-to-date with trending news on flights and security.
- Coordinated and managed staff travel arrangements schedules, project welfare support, etc.
- Facilitated collaboration between departments, improving efficiency and effectiveness in handling cross-jurisdictional cases.
- Prepared weekly and monthly admin. financial report.
- Coordinated operations with other emergency service groups.
- Established protocols for handling sensitive information, ensuring confidentiality and compliance with legal standards.
- Conducted regular reviews of operations and identified areas for improvement.
Graduate Management Trainee
Alpha Mead Facilities and Management Services Ltd
06.2015 - 05.2016
- Gained valuable exposure to different aspects of business operations such as marketing, sales, human resources, finance among others during rotational assignments.
- Conducted market survey to determine the current price of items
- Developed a price monitoring tool for clients.
- Assisted in cost benchmarking of all the unplanned expenses of every sites.
- Advised on contract and procurement cost for effective procurement processes.
- Conducted cost-benefit analysis of different items.
- Conducted client assets valuation in various sites and updated of office asset register
- Provided support in account reconciliation process
- Stewarded proper filling of documents to enable efficient tracking of document and followed up on signing of cheques and documents
- Assisted in recruitment process through CV sorting and short-listing.
- Provided support in the proper recording of employee’s details on National Housing Fund (NHF) cards
- Welcomed and attained to the visitors request at the reception
Junior Intern Officer
Nwegu Sunday Fashion and Designing
06.2012 - 12.2012
- Taking of customers body measurement
- Cutting and sewing of customers fabrics
- Assisted in designing of customers suit trousers
- Supported senior colleagues in daily tasks, ensuring timely completion of critical projects.
Education
Bachelor of Science - Home Economics Education
• Ebonyi State University
Abakaliki, Ebonyi State 04.2001 -
National Examination Council Certificate (NECO)
• Girls’ Special Science School Ezillo
Ishielu, Ezillo05-2005
Skills
- Supplier relationships
- Vendor sourcing
- Supplier relationship management
- Bid process management
- Strong negotiation and contract management skill
- Good knowledge of Computerized Maintenance Management System (CMMS)
- Problem solving skill
- Team player
- Fast leaner
- Ability to multi-task, prioritize, and manage time effectively
- Good interpersonal relationship
- Attention to details
- Professional work etiquette and good administrative skills
TRAINING AND CERTIFICATIONS
- Personal Protective Equipment (PPE) 2024
- Manual Handling Operations Awareness (MHOA, HSE) 2023
- Working at Height Safety Induction (HSE) 2023
- Professional Facility Management (PFM) 2016
- Skill acquisition and Entrepreneurship development in Bead Making 2015
- Up-Solution Training on Skill acquisition 2010
Timeline
Contract and Procurement Officer
Alpha Mead Facilities and Management Services Ltd
05.2024 - Current
Facility Manager (Edic Chemical)
Alpha Mead Facilities and Management Services Ltd.
05.2023 - 04.2024
Assistant Lead FM (Eglin Power PLC)
Alpha Mead Facilities and Management Services Ltd
08.2021 - 01.2023
Facility Manager (Mulliner Towers & Alpha Mead HO)
Alpha Mead Facilities and Management Services Ltd
11.2019 - 07.2021
Procurement/Admin Officer (MTN NIGERIA PROJECT)
Alpha Mead Facilities and Management Services Ltd
05.2016 - 08.2019
Graduate Management Trainee
Alpha Mead Facilities and Management Services Ltd
06.2015 - 05.2016
Junior Intern Officer
Nwegu Sunday Fashion and Designing
06.2012 - 12.2012
Bachelor of Science - Home Economics Education
• Ebonyi State University
04.2001 -
National Examination Council Certificate (NECO)
• Girls’ Special Science School Ezillo
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