Mission focused and deadline-driven Project Coordinator proficient in schedule, material, and budget management. Operates effectively in challenging, fast-paced environments and coordinates and collaborates well with team members and customers.
Overview
35
35
years of professional experience
1
1
Certification
Work History
Project Coordinator II/Finance Manager
Convergint Technologies, LLC
11.2019 - Current
Manage all financial/banking vertical projects.
Security camera and intrusion upgrades which included interior and exterior of the bank, ATM machines, mobile ATM machines, vaults, cash rooms and ADA renovations.
Banking scope of work included hold up buttons, motions, door contacts, keypads, safe alarm points, security alarm panels, cameras, video recorders, vandalism/breakfix install and branch decommissions.
Purchase all project material.
Coordinate installation and ensure projects remain on budget. Executed margin exceeded booked margin by 10% over the last 5 years. Labor utilization up by 30%.
Expedite all equipment to ensure projects stays on schedule.
Create monthly process AIA billing.
Prepare monthly financial projections.
Review and process all weekly field timesheets.
Prepare lien waivers.
Create new projects and change orders in the financial and project management platforms.
Project Coordinator
CLS Technology and CLS Fire Protection, LLC
03.2013 - 11.2019
Provide executive administrative support to the president and operations manager.
Create all estimates, new projects and budgets in QuickBooks and Foundation Software, prepare monthly financial projections for the owner and prepare lien notices as required for non-payment.
Create monthly AIA billing.
Prepare all Prequalification Statements, download bid documents and prepare bids.
Prepare all contracts and related documents, such as, W9's, insurance certificates, tax certificates, warranty letters, change orders and bonds.
Prepare Minor Work Letters, No Work Letters and Compliance Letters to the Fire Marshal.
Process all field timesheets.
Schedule all Fire Marshal daytime and after hour inspections
Process all permit applications
Process accounts payables and receivables through QuickBooks and Foundation Software
Texas Private Security Registration License
Project Coordinator
Calvert Masonry and General Construction Company
07.2011 - 08.2012
Provide executive administrative support to the vice president.
Originate AIA documents; including but not limited to, Prequalification Statements, Request for Information and Request for Proposals.
Download from the FPT sites and printed all construction documents; including but not limited to, plans, specifications, addendums, and amendments
Scan and process all outgoing submittals.
Create necessary documents for the apprentice program; as well as track hours to comply with the program requirements.
Solicit material pricing from suppliers.
Project Coordinator
Walcott Adams Verneuille Architects and Interior Design
01.1998 - 01.2006
Provide administrative support to the four partners, numerous architects: as well as interior designers.
Organize weekly staff and project meetings to ensure project goals were met.
Generate AIA construction contract documents in connection with large scale commercial construction and high-end residential projects.
Prepare as-built documents for owner
Analysis all Application and Certificates for Payments.
Process all submittal documents and Requests for Information.
Project Coordinator
The Doody Group - Architects and Interior Design
01.1994 - 01.1997
Provide administrative support to the president, project managers and interior designers.
Order and expedite all interior design items for large scale construction projects.
Develop cost estimates for warehouse space
Draft contracts with installation companies that provide transportation and labor logistics to facilitate multimillion dollar inventory.
Travel throughout the United States for installation and punch-out of construction projects.
Accountable to the President for planning while executing all project installations in the United States.
Manage receptionist, administrative assistants, and custodial staff.
Project Coordinator
Gibbs Construction Company
01.1990 - 01.1993
Provide administrative support to the project managers and estimators.
Generate AIA construction documents, such as, Transmittal Letters, Request for Information, Change Orders, Request for Proposals and Submittal Logs.
Maintain project records and approve all purchase orders.
Process the superintendent's payroll and verify all government prevailing wage rates.
Prepare as-built documents for architect
Deliver bid documents and attended bid openings.
Education
Mercy Academy
Nichols State University
Skills
Microsoft Dynamics 365 iFinance Certified
AIA Documents
Paymee
Textura
Procure
GC Pay
Microsoft Word, Excel and Outlook
Quickbooks
Spectrum
Accounts Payable
Accounts Receivable
Expediting
Contract Administration
Procurement
Project coordination
Attention to detail
Deadline adherence
Detail-oriented
Verbal and written communication
Financial analysis
Scope management
Cost management
Subcontractor oversight
Project scheduling
Certification
Microsoft 365 iFinance Certification
Timeline
Project Coordinator II/Finance Manager
Convergint Technologies, LLC
11.2019 - Current
Project Coordinator
CLS Technology and CLS Fire Protection, LLC
03.2013 - 11.2019
Project Coordinator
Calvert Masonry and General Construction Company
07.2011 - 08.2012
Project Coordinator
Walcott Adams Verneuille Architects and Interior Design