Karen Kieffer
New Orleans
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
34
34
years of professional experience
Work History
Administrative Assistant
(ES&H) -Environmental Safety & Health Consulting
10.2015 - Current
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Paid attention to detail while completing assignments.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Assisted coworkers and staff members with special tasks on daily basis.
- Enter job numbers into Peachtree
- Enter Job numbers in Sharepoint
- Enter PO# numbers into Peachtree
- Enter daily tickets in Sharepoint
- Create invoices in Peachtree
- Scan job folders to server
- Review expense reports and code GL accounts
- Code PO# list in Sharepoint
Purchasing Agent Assistant
General Marine Leasing
05.2013 - 09.2015
- Contributed to a positive work environment through collaboration, professional development, and open communication among team members.
- Maintained documentation for all purchases.
- Facilitated smooth operations through accurate tracking of purchase orders, invoices, and payments.
- Reduced lead times by implementing strategic inventory management practices.
- Maintained complete documentation and records of all purchasing activities.
- Completed daily logs for management review.
Administrative Assistant
Landmark of Hammond Nursing Home
05.2012 - 10.2013
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Handle Residents Bank Accounts, Balance check books & distribute money .
- Manage and balance petit cash
- Accounts payable , code invoices and enter into American Heath System
- Correct time sheets on a daily basis and enter into Kronos System
- Process payroll
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Worked flexible hours across night, weekend, and holiday shifts.
Administrative Assistant
Nu-Arrow Industries
07.1990 - 05.2011
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Coordinated office supply inventory
- Handle Payroll for 19 employee and 6 subcontractors
- Plan and organized company events
- Established Customer Relationship with new customer, contact customer for scheduling jobs and following up with customer satisfaction
- Invoice customers when job was completed
- Enter and code accounts payable invoices.
- Process checks for payables
- Balance checkbooks and keep a positive cash flow
- Balance Accounts payable and receivable monthly
- Maintain information for workers compensation and general liability audits.
- Research workers compensation claims
Education
High School Diploma -
Grace King
Metairie, LA05-1978
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Microsoft Word
- Invoice processing
- Mail handling
- Multi-line phone proficiency
- Purchase orders organization
- Employee timesheet processing
- Account reconciliation
- Microsoft outlook
- Customer and client relations
- Filing
- Documentation and recordkeeping
- Excel spreadsheets
Timeline
Administrative Assistant
(ES&H) -Environmental Safety & Health Consulting
10.2015 - Current
Purchasing Agent Assistant
General Marine Leasing
05.2013 - 09.2015
Administrative Assistant
Landmark of Hammond Nursing Home
05.2012 - 10.2013
Administrative Assistant
Nu-Arrow Industries
07.1990 - 05.2011
High School Diploma -
Grace King
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