Kelley Matthews

Financial Reporting

• Assist in preparation of 10-Q, 10-K, Proxy and Form 4's
• Preparation of Balance Sheet, Income Statement, Statement of Cash Flows and Stockholders’ Equity Roll forward
• Guarantor financial statement disclosures
• Manage Excel Disclosure Detail worksheet by providing various calculations and schedules for 10-Q, 10-K and Proxy
• Retrieval of data/spreadsheets for footnote disclosure and MD&A reporting
• Commitment/Contingencies 10-K disclosures
• Debt covenant and margin calculations
• Monthly Internal financial reporting to executive management
• Ad Hoc Reporting for management

Management of Travel and Entertainment Program

• Employee Administrator - Concur. Work closely with Executive Management and Internal Audit to manage T&E company policy and that the system is auditing per policy, make sure Concur is up to date on all T&E policy rules
• Manage 3 employees who assist in auditing expenses, handling employee issues and working with the payroll department to validate reimbursement files
• Responsible to work with the Marketing team for any types of employee communication for Concur
• Just completed an IT project where Concur integrates directly into SAP - posting of all Journal Entries for a reimbursement period

Management of Corporate Card Programs

• Manage an Accounting Associate that handles the daily T&E and P-Card program for employee issues, credit card requests, makes sure T&E cards are being used in Concur (T&E software) according to the T&E company policy, audits accounts to verify timely payments are being made and assists with any other manager or employee questions
• This employee has to make sure statements are properly coded to the correct GL and have AP department issue payment on a timely manner
• Virtual Visa Program - managing of this program for the Accounts Payable department to get vendors setup for payment on their invoices. I work directly with vendors who request an electronic form of payment, to get setup in the banking system and updated by the Vendor Maintenance department

Unclaimed Property

• Responsible to audit all AP, AR and outstanding checks with the company to report as Unclaimed, manage Tracker Pro system to store UCP, mailing of due diligence letters, issuing refunds, UCP filings, Asset Recovery and annual training of UCP laws and regulations

Utility Payment Management

• Manage an Accounting Associate who tracks, pays and researches all utility payments for H&E. Works directly with facilities department.

Special Projects

• Worked with internal IT and the bank to manage ACH and Virtual Visa payments for H&E's vendors, manage setting up new vendors in banking system for electronic payments, manage returned payments and manage balancing reports of files to AP check run proposals
• Help manage any future Accounting Projects as needed
• Work with SOX audit, Internal Audit and External Auditors for various requests
• Compliance with GAAP and Sarbanes Oxley Standards
• Previously prepared Monthly Borrowing Base Report
• Previously managed all Rental Rebate Customer Calculations and payments
• Previously managed all Property Lease Accounting - Determine Lease classification per ASU No 216-02, manage monthly payments, prepare Journal Entries, track sublease income, update and manage ProLease software and provide schedules for monthly and quarterly financial reporting

• Company Overview: (A division of Bancorp South/Wright & Percy Insurance and formally a division of Turner Industries)
• Management of the Accounting, Payroll and Human Resource departments within the company

Financial reporting and month-end process:

• Preparation of Balance Sheet, Income Statement and Equity
• Verification and approval of all monthly financial reconciliations
• Closing of Accounts Receivable, Accounts Payable and Payroll Modules
• Daily and monthly accounting functions:
• Preparation of all journal entries and month-end closing
• Oversight of daily cash management functions such as initiation of ACH payments, large volume of daily deposits, transferring monies to and from various bank accounts, daily funding of the company bank accounts, ensure timely recording of all bank activity in the general ledger and Accounts Receivable posting, approval of multiple bank reconciliations, projection of daily and weekly cash analysis and maintaining bank relationships
• Responsible for setup of all fixed assets and recording of all capitalized entries and monthly depreciation of fixed assets
• Oversight of all Accounts Payable and Accounts Receivable transactions, reconciliations, etc

Managed Client Payroll transactions/Invoicing:

• Verify accuracy for all client’s payroll and invoicing
• Verify accuracy of all deduction withholding,401k and benefit matching and taxation of payroll processing
• Preparation of client’s W2 and 1099 forms
• Managed 401k administration for all payroll clients:
• Submission of all 401k contributions and employer matching/profit sharing from all payroll clients after each payroll period
• Auditing of all 401k contributions to verify correct taxation, verify withholding limits and proper employer matching
• Assist in providing proper documentation for annual 401k audits for the various 401k providers
• Worked closely with outside CPA firms and Insurance Companies to provide documentation for all annual audits, corporate tax return filings, 5500 filings, Workers Compensation audits and other special projects
• Compliance with GAAP and Sarbanes Oxley Standards
• Managed a staff of 6 employees
• Managed payroll data entry and processing for employees to comply with predetermined company guidelines.

• Responsible for month-end financial reporting for 3 different companies
• Preparation of all journal entries and financial statements
• Sales tax preparation
• Reconciliation of Accounts Receivable, Accounts Payable, heavy bank reconciliations and cash management
• Payroll processing, filing of payroll tax returns and preparation of W2’s
• Worked closely with outside CPA
• Managed an Accounting Clerk