Kristin Caesar
Opelousas
Summary
Senior administrative professional with expertise in supporting executive leadership and managing bookkeeping and office operations. Demonstrates a strong commitment to maintaining confidentiality and enhancing office efficiency through effective scheduling and organized recordkeeping in fast-paced environments.
Overview
1
1
Certification
2027
2027
years of professional experience
Work History
Receptionist / Administrative Assistant
Hero Program at New Beginnings
Opelousas
2023 - Current
- Coordinate complex scheduling requests, adjust to last-minute changes, and book comprehensive travel arrangements.
- Coordinate schedules, meetings, and employee activities.
- Supported daily office operations through effective administrative tasks.
- Prepared correspondence, reports, presentations, agendas, and minutes to facilitate communication and decision-making.
- Managed office supplies to maintain seamless workflow and availability.
- Maintained accurate bookkeeping records for financial tracking. and financial records with accuracy.
Executive Assistant / Bookkeeping Assistant
Doran & Cawthorne P.L.L.C.
2021 - 2023
- Supported executive leadership with administrative tasks and bookkeeping functions to ensure smooth operations.
- Processed client checks, deposits, and financial documentation.
- Tracked business income and expenses using organized recordkeeping.
- Reviewed and verified files for accuracy and compliance. and maintained confidential client records.
- Audited files and maintained confidential client records.
- Managed incoming phone calls to prioritize executive communication. and filtering incoming emails, often drafting responses or redirecting messages on the executive's behalf.
- Planning complex itineraries, arranging flights/accommodations, and preparing expense reports.
- Oversaw special projects, liaised with internal and external stakeholders, and coordinated corporate events to enhance organizational effectiveness.
Assistant Permit Officer
St. Landry Parish Government
2019 - 2021
- Receive and review permit applications (building, trade, temporary use) for accuracy and completeness.
- Ensure all plans meet municipal ordinances, zoning codes, and adopted safety standards.
- Calculate, collect, and accurately record all permitting and planning fees.
- Provided guidance to developers, contractors, and property owners on application requirements and permitting procedures.
- Route plans to relevant departments (e.g., Fire Marshal, Plan Reviewers, Public Works) and schedule necessary inspections
- Facilitated public inquiries and guided applicants through permit processes.
- Prepared reports, maintained filing systems, and managed daily deposits.
- Organized and verified documents for parish council meetings, ensuring compliance with regulatory standards.
Front Office Manager
Law Offices of Gregory Doucet
Opelousas
2013 - 2019
- Acted as primary point of contact for guests, addressed inquiries, resolved complaints efficiently to ensure positive guest experience
- Maintaining accurate room status, managing check-ins and check-outs, handling billing and payments, and ensuring compliance with cash-handling and credit policies
- Prepared monthly reports, monitored departmental budgets, maximized room revenue and occupancy to enhance financial performance
- Maintained records, updated group information, monitored office supplies, ensured orderly, professional reception area to support guest satisfaction
Education
Some College (No Degree) - General Studies
Louisiana State University At Eunice
Skills
- Executive Administrative Support
- Schedule coordination
- Office Management
- Document Preparation
- Financial Administration
- Expense Management
- Financial Reporting
- Records Management
- Data Entry
- Microsoft Office
- Google Workspace
- QuickBooks
- Multi-line Phone Systems
- Customer Service
- Scheduling
- Confidential Records
Certification
- Fundamental Payroll Certification
- Valid Driver's License
Timeline
Receptionist / Administrative Assistant
Hero Program at New Beginnings
2023 - Current
Executive Assistant / Bookkeeping Assistant
Doran & Cawthorne P.L.L.C.
2021 - 2023
Assistant Permit Officer
St. Landry Parish Government
2019 - 2021
Front Office Manager
Law Offices of Gregory Doucet
2013 - 2019
Some College (No Degree) - General Studies
Louisiana State University At Eunice