Kristy Deshotel
Thibodaux
Summary
With nearly two decades of experience in the higher education sector, I have served as a departmental assistant and coordinator in both the Student Affairs and Academic Affairs divisions. Throughout my career on the college campus, I have honed my skills in administrative tasks, ensuring smooth operations and efficient coordination making me well-positioned to contribute to any team or organization seeking a dedicated professional with a wealth of administrative experience.
Overview
26
26
years of professional experience
Work History
Administrative Coordinator 4
Nicholls State University
09.2014 - Current
- Coordinates and oversees the day-to-day management of the Chemistry & Physical Sciences department
- This includes purchasing of supplies, equipment upkeep, management of facilities for the department to include maintenance requests, inventory management, maintaining budget, screening and handling telephone communications and emails, and dealing directly with administrative problems and inquiries
- Has authority to sign for department head and faculty in their absence on matters not needing their direct attention
- Compiles budget reports for all electronic requisitions of supplies and equipment in the Banner System
- Independently tracks and maintains the departmental operating budget
- Coordinates funding transfers as needed
- Solely responsible for 'LA Carte' Purchasing Credit Card
- Responsible for electronic requisitioning of supplies, subscriptions, memberships, etc in the Banner System
- Responsible for travel arrangements for the department head and departmental faculty
- Independently files travel requests in the Banner system
- Files expense statements conforming to the state travel regulations
- Independently registers students in the Banner system
- Responsible for inputting the Schedule of Classes and for making any and all changes to course information such as room changes, adding extra classes when needed, instructor changes, cancelling classes
- Independently verifies all inventories (in excess of 400 items at a value of over $840,000)
- Prepares paperwork for transfers of equipment between departments when needed and for items to be surplus or scrapped
Administrative Coordinator 3
Nicholls State University
01.2011 - 09.2014
- Arts & Sciences, Dean's Office: Responsible for ensuring that graduation candidates meet all requirements for graduation
- Process approximately 125-150 graduates per semester
- Assist advisors from 10 departments
- Assist with and process student requests to drop and add classes
- Process student requests to resign from university
- Retrieve and distribute mail
- Responsible for all secretarial duties when Dean's secretary is out of the office or is unavailable
- Assist Dean's secretary with the planning and arrangements for annual awards banquet
- Physical Sciences: Enters class schedules into Banner
- Assist students with scheduling classes
- Complete time sheets for department head and faculty and submit to payroll
- Complete and process travel request for faculty
- Enter purchasing requisitions of supplies and equipment for department
- Maintain calendar for department
- Sort and distribute mail
- Process maintenance work orders
- Perform additional duties as requested by the department head
- Honors Program, Dean's Office: Maintain continual audit of student Honors credits
- Receive and process Honors applications and Honors assignments
- Assist students with Honors course registration
- Assist Director with preparations for Honors events
Administrative Coordinator 3
Nicholls State University
09.2007 - 01.2011
- Housing and Residence Life: Managed and maintained electronic and paper-based filing systems to keep student essential documents and information easily accessible and organized
- Entered purchase requisitions in the Banner System and monthly balancing of Procurement Card statement
- Answered phone calls and responded to inquiries from students, parents, and other University departments.
- Processed maintenance work order requests
- Supervised student workers
Customer Service Representative
Arthur J. Gallagher, RMS, Inc
03.2007 - 09.2007
- Assist clients with insurance certificates, evidence of property, auto identification, policy endorsements, flood renewals
- Answered commercial lines phone calls
- Assist 3 account managers
Administrative Coordinator 3
Nicholls State University
10.2004 - 03.2007
- Housing and Residence Life: Managed and maintained electronic and paper-based filing systems to keep student essential documents and information easily accessible and organized
- Entered purchase requisitions in the Banner System and monthly balancing of Procurement Card statement
- Answered phone calls and responded to inquiries from students, parents, and other University departments.
- Processed maintenance work order requests
- Supervised student workers
Inventory Control Supervisor/Clerk
Cal Dive International
06.1999 - 10.2004
- Maintain financial records and paper files of all inventory transactions, daily financial balancing of inventory valuing over $1.7 million, data entry, maintain orderly warehouse, supervise three warehouse clerks, maintain safety and MSDS files, supervise semi-annual warehouse inventory count
Education
Associate - Office Systems Technology
Louisiana Technical College
05.1999
Diploma - undefined
Assumption High School
Napoleonville, LA05.1997
Skills
- Documentation and recordkeeping
- Budget monitoring
- Expense tracking
- Calendars management
- Inventory managemet
- Travel arrangements coordination
Awards
2021 Raymond J Labat Award of Excellence
Timeline
Administrative Coordinator 4
Nicholls State University
09.2014 - Current
Administrative Coordinator 3
Nicholls State University
01.2011 - 09.2014
Administrative Coordinator 3
Nicholls State University
09.2007 - 01.2011
Customer Service Representative
Arthur J. Gallagher, RMS, Inc
03.2007 - 09.2007
Administrative Coordinator 3
Nicholls State University
10.2004 - 03.2007
Inventory Control Supervisor/Clerk
Cal Dive International
06.1999 - 10.2004
Diploma - undefined
Assumption High School
Associate - Office Systems Technology
Louisiana Technical College
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