Melinda Hunter
Baton Rouge,LA
Summary
Office Administrator with 35 years of experience prioritizing multiple tasks requiring prompt solutions. Talented problem-solver managing workloads while greeting visitors, answering incoming phone calls and fulfilling staff members' requests. Professional and welcoming in creating upbeat work environment.
Overview
11
11
years of professional experience
Work History
Accounts Payable Assistant
Baton Rouge Water Company
Baton Rouge, LA
10.2021 - 05.2024
- Effectively managed high volume accounts payables
- Maintained 99.9% accuracy while processing $500,000 - $1M worth of payments.
- Data entry: Inputting invoices into computer or system
- Enhanced financial accuracy with thorough verification of invoices against purchase orders and contracts.
- Reduced payment errors by maintaining accurate vendor records and reconciling accounts regularly.
- Assisted in month-end closing procedures, contributing to accurate financial reporting for stakeholders.
- Collaborated with purchasing department to resolve discrepancies, improving communication between departments.
- Ensured timely approval of invoices by monitoring outstanding items and following up with approvers as needed.
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Reconciled processed work by verifying entries and comparing system reports to balance numbers.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Supported cash flow management by scheduling and prioritizing payments according to company policies and vendor terms.
- Maintained organized filing systems for easy access to financial records, supporting efficient auditing processes.
- Collaborated with internal departments on intercompany billing reconciliation efforts, resolving discrepancies efficiently.
Office Administrator
Ascension Fasteners, Inc.
Gonzales, Louisiana
06.2013 - 09.2021
- Delivered clerical support by handling range of routine and special requirements.
- Supported Owner with proactive correspondence management, document coordination and customer relations.
- Answered multi-line phone system, routing calls over 50 calls per day, delivering messages to staff.
- Interacted with customers by phone, email or in-person to provide information.
- Input high volume of monthly invoices with consistent accuracy.
- Accounts Payable
- Completed biweekly payroll for company personnel.
- Managed accounts payable and receivables and payroll.
- Prepared vendor invoices and processed incoming payments.
- Maintain vendors accounts.
Education
Some College (No Degree) - Business Administration
Louisiana State University And A&M College
Baton Rouge, LASkills
- Accounts Payable
- Accounts Receivable
- QuickBooks - Payroll and Reports
- Data Entry
- Clerical Skills
- 10 Key Touch
- Microsoft Word
- Microsoft Excel
- Employee Benefits Management
- Vendors Management
- Sales Tax Reporting
Timeline
Accounts Payable Assistant
Baton Rouge Water Company
10.2021 - 05.2024
Office Administrator
Ascension Fasteners, Inc.
06.2013 - 09.2021
Some College (No Degree) - Business Administration
Louisiana State University And A&M College
Similar Profiles
Klay CloptonKlay Clopton
Maintenance Technician at Baton Rouge Water CompanyMaintenance Technician at Baton Rouge Water Company
Jonathan PriceJonathan Price
Construction Foreman at Baton Rouge Water CompanyConstruction Foreman at Baton Rouge Water Company
Carl Terrance,JrCarl Terrance,Jr
Water Meter Reader at Baton Rouge Water CompanyWater Meter Reader at Baton Rouge Water Company