Ruth Hartford Doss
New Orleans
Summary
Dynamic Systems Accountant with extensive experience in financial reporting and tax compliance at USDA-OCFO. Demonstrated success in accounts reconciliation and budget management, leading to improved operational efficiency. Skilled in data analysis and collaboration, contributing to successful project outcomes while maintaining regulatory compliance. Strong analytical capabilities paired with effective communication skills.
Overview
29
29
years of professional experience
Work History
Systems Accountant
USDA/OCFO/Financial Management Services
New Orleans
03.2021 - Current
- Audited financial transactions as subject matter expert, adhering to FMS procedures and regulations.
- Reviewed third-party invoice payments for accuracy, ensuring reconciliation with vendor invoices.
- Examined and reconciled specified transactions according to established FMS procedures.
- Prepared reports for management distribution to facilitate informed decision-making.
- Executed operational tasks, including report issuance and external data retrieval as a subject matter expert.
- Collaborated across organizations by sharing information and providing support to enhance processes.
- Processed accounts receivable transactions related to third-party tax obligations within two business days.
- Led complex projects, researching best practices to improve work accuracy and efficiency.
SUPERVISORY SYSTEMS ACCOUNTANT
USDA-OCFO-National Finance Center
New Orleans
02.2020 - 03.2025
- Monitored W-2 process, ensuring timely processing and mailing of all W-2s by January 31.
- Designed annual W-2 project plan and led meetings to educate stakeholders on key deadlines.
- Oversaw Alltax process to verify timely submission of tax changes and System Change Requests.
- Reviewed State and County Tax processes, ensuring accurate filings by respective deadlines.
- Maintained a comprehensive list of outstanding tax issues and notified management of pending matters.
- Ensured staff completed required training within deadlines and submitted completion certificates.
- Provided technical guidance to staff, addressing concerns to enhance competencies and achieve program goals.
Systems Accountant
USDA-OCFO-National Finance Center
New Orleans
07.2017 - 02.2020
- Assist in processing a six-year average of 12,000 W-2 expense errors.
- Computed, verified, and tracked federal bi-weekly payroll tax deposits for quarterly Form 941 filings.
- Reconciled and submitted Federal Forms 941, including required Schedules B for tax liabilities.
- Coordinated yearly tax year W-2 process and resolved discrepancies on W-2 Suspense List.
- Conducted research on IRS regulations related to payroll processing and communicated findings effectively.
- Assisted agencies and entities with inquiries regarding W-2s and W-2Cs to ensure compliance.
- Maintained adherence to internal controls in financial management per A-123 requirements.
- Managed special projects and completed assigned tasks within established timelines.
Systems Accountant
USDA-OFCO-National Finance Center
New Orleans
01.2008 - 07.2017
- Posted debit and credit entries to rectify erroneous deposits through the Central Accounting Processing System (CAPS).
- As indicated on the NFC TSP Error Report, I researched and corrected rejected entries each pay period.
- Delivered customer service by providing TSP rules and providing functional accounting assistance.
- Created a bi-weekly Excel template to enhance efficiency and minimize input errors in corrections.
- Completed cash reconciliation by addressing any out-of-balance conditions.
- Calculated, collected, and posted TSP retroactive payments for USERRA employees to compensate for missed contributions.
- Reconciled Payroll SF224 Report with payroll program to ensure accuracy.
- Coordinated with personnel from NFC agency offices to resolve employee inquiries diplomatically.
School Business Manager
New Orleans Public Schools
New Orleans
06.1999 - 01.2008
- Prepared monthly financial statements to ensure accurate reporting.
- Managed all financial transactions for the school, maintaining strict adherence to policies.
- Reconciled bank account balances with book balances and posted month-end adjusting entries.
- Processed and recorded all accounts receivable and accounts payable entries efficiently.
- Monitored fixed assets, accounting for equipment assigned by the district office.
- Updated yearly fixed asset reports, ensuring proper disposal of obsolete or damaged items.
- Assisted the Principal in developing and administering the annual operational budget.
- Managed restricted fund balances, disbursing according to state regulations.
Staff Accountant
FIRST NATIONAL BANK OF COMMERCE
New Orleans
12.1995 - 06.1998
- Accurately analyzed transactions and posted journal entries to the ledger.
- Balanced subsidiary financial statements for First Commerce Corporation and First National Bank of Commerce.
- Applied Generally Accepted Accounting Principles to record and analyze transactions.
- Reviewed monthly variances in recurring expenditures to identify discrepancies.
- Reconciled inter-company accounts daily between bank branches and main office.
- Resolved invalid entries through research to correct bank-out-of-balance conditions.
Education
Master of Science - Accounting & Financial Management
University of Maryland, University College
Adelphi, MD05-2010
Bachelor of Science - Accounting
Southern University, New Orleans
New Orleans, LA05-2005
Skills
- Financial reporting
- Tax compliance
- Accounts reconciliation
- Data analysis
- Budget management
- Payroll administration
References
References available upon request.
Timeline
Systems Accountant
USDA/OCFO/Financial Management Services
03.2021 - Current
SUPERVISORY SYSTEMS ACCOUNTANT
USDA-OCFO-National Finance Center
02.2020 - 03.2025
Systems Accountant
USDA-OCFO-National Finance Center
07.2017 - 02.2020
Systems Accountant
USDA-OFCO-National Finance Center
01.2008 - 07.2017
School Business Manager
New Orleans Public Schools
06.1999 - 01.2008
Staff Accountant
FIRST NATIONAL BANK OF COMMERCE
12.1995 - 06.1998
Master of Science - Accounting & Financial Management
University of Maryland, University College
Bachelor of Science - Accounting
Southern University, New Orleans
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